Introduction: The purpose of the policy is to ensure that there is clarity over those items which the school will provide free of charge and for those items where there may be a charge.
Definition: The school day is defined as 8.55am until 3.20pm. The midday break does not form part of the school day.
Responsibilities: The Head Teacher (HT) will ensure that staff are familiar with and correctly apply the policy.
Policy statement: During the school day all activities that are a necessary part of the Curriculum plus religious education will be provided free of charge. This includes any materials, equipment and transport to take pupils between the school and the activity. Voluntary contributions may be sought for activities during the school day which entail additional costs, e.g. educational visit to theatre.
In these circumstances no pupil will be prevented from participating because his/her parents cannot or will not make a contribution. However, if insufficient funds are available it maybe necessary to curtail or cancel activities. The school receives donations which, from time to time, contribute towards the costs of educational visits and visits by outside specialists into school, e.g. dance or live music groups. The school also receives pupil premium funding, some of which is allocated to support educational visits and activities.
Optional activities outside of the school day: We aim to provide our extra curricular activities at no charge. However, where the school incurs costs we may charge for optional, extra activities provided outside of the school day, for example our own After School/holiday Club. Such activities are not part of the Curriculum or religious education.
Staff: No member of staff will be expected to pay for education all visits e.g. entrance fees or transport costs. If pupils take a school packed lunch on the trip, staff entitled to a school dinner will be included in the packed lunch order.
Family Learning & Extended Services ( e.g. family swimming): The school endeavours to provide Parent/Carer or Family Learning opportunities at no cost to those taking part. Most events are run by school staff. The school will monitor cost implications. Should funding such events become a significant issue the school may need to review the situation.
Education partly during the school day: If a non-residential activity happens partly inside the school day and partly outside of it, there will be no charge if most of the time to be spent on the activity falls within the school day. Conversely, if the bigger proportion of time spent falls outside of the normal school day, charges will be made. When such activities are arranged parents will be told how the charges were calculated.
Residential Visits: Charges will be made for board and lodging, except for pupils whose parents are in receipt of eligible benefits. Other charges will be made to cover costs when the number of school sessions missed by the pupils totals half or more of the number of half-days taken up by the activity. In such cases parents will be told how the charges were calculated.
Calculating Charges: When charges are made for any activity, whether during or outside of the school day, they will be based on the actual costs incurred, divided by the total number of pupils participating. There will be no levy on those who can pay to support those who can't or won’t. Support for cases of hardship will come through donations made to school, fundraising or via any benefits/grants made available via Social Services. Parents who would qualify for support are those who are in receipt of eligible benefits.
The principles of best value will be applied when planning activities that incur costs to the school and/or charges to parents.
Eligible benefits: Income Support; Income-based Jobseeker's Allowance; Support under part VI of the Immigration and Asylum Act 1999; or Child Tax Credit (providing that they do not also receive Working Tax Credit and have an annual income, assessed by The Inland Revenue, that does not exceed the amount specified each year - £16040 in 2009).
This policy will be reviewed every two years, or sooner if necessary.